You are planning a 2 day work training outside your city . Write to manager of the hotel. Introduce yourself and your company. Ask availability of rooms and every arrangement that will be needed.

Dear Sir, I am writing this letter to enquire about the facilities and services available in your hotel for training purposes of our company staff. We ABC Elastomers LTD, manufacturer of marine products and our factory situated near the outskirts of the Ahmedabad city. In today’s fast paced era, to stay updated with new technology and techniques is become essential for everyone. Generally, we arrange training sessions in clubs, however, as an event in charge person I found your property is suitable for us and close to residential area. Furthermore, we would like to know room availability for single bed, double occupancy from 25th to 27th March for our planning. Kindly request you to forward us best rates and included service and chargeable facilities, too. In addition, also mention meeting hall capacity with projector and other equipment charges and their condition, thus, we can plan accordingly. If is there any special activities for visitors then please inform us, because this is not only limited formal training but also includes recreational activities for our employees. Looking forward to receive your email with positive reply. Your earliest response highly appreciated.